Superintendents
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Superintendents

Welcome!


We are excited to kick off another year of the Grant County Fair! Here you will find all the forms needed to be prepared for the 2020 Fair! If you have any questions please do not hesitate to contact the staff.

We just can't thank you enough for your dedication and support through out the years. Without the help of our Superintendents, volunteers, and 4-H leaders Fair would not be possible. You all are the backbone of our success and we continue to look forward to the years ahead and how we all can improve year after year.

We are also looking forward to integrating a new registration system. We anticipate this will help us more efficiently enter results, as well as process and mail out Premium checks in a more efficient and accurate manner. But most importantly be a more user friendly program for our exhibitors.

Again, please don't hesitate to contact us with any questions!





Contact us!

Becca Martinez
509-765-3581 Ext. 4614
Cell: 509-237-2971
[email protected]

Maintenance & Equipment Requests

SUBMIT YOUR REQUEST HERE

Maintenance and equipment requests are due no later than JULY 1ST. The Operations Department cannot guarantee that your request will be fulfilled if received AFTER the due date.
CONTACT INFORMATION: Please make sure you have updated your contact information so we can ensure that you are in the loop and notified of any correspondence and scheduled meetings or training. Your contact phone number will also be listed in the Exhibitor Guide so this will need to be a phone number that you can best be reached at during Fair.

SUPERINTENDENT AGREEMENT: New and returning Superintendents and Co- Supers please sign and return this agreement as soon as possible if you have not already.

EMERGENCY PROCEDURES MANUAL: It is important to keep this in a safe place and readily available to have on hand, should we be faced with an emergency, this manual is where you will locate accident reports, procedures on reporting incidents, and procedures to follow in case of evacuation.

DECORATING BUDGET:
  • Still Life Exhibit Buildings: Each Still Life Exhibit Building including the 4-H Building has been allotted up to $300 to decorate for Fair. This is on a reimbursement basis. Please coordinate with the Building Superintendent as each department must share the $300 budget amongst the entire building.
  • All purchases made by the Superintendent must have a receipt to be eligible for reimbursement.
  • Expense reimbursement claims including receipts must be submitted to the Fairgrounds Office no later than thirty (30) days from the date of purchase. All reimbursement claims must be signed or payment will not be processed. NO EXCEPTIONS.
RIBBONS & SUPPLIES: Unfortunately, due to business closures, it is a high possibilty that we will not recive ribbons at all this year. We have a small supply of stock on hand plus whatever you had left over from last year. If you would like to go through your ribbons from last year please reach out to Becca to schedule an appointment, as our office is currently closed to the public.

JUDGES: Judges can now register online at www.gcfairgrounds.com/judges. Please see the Judges List form below for instructions on how to register online. If your judge does not wish to register online please fill out the form with their up to date contact information and we will mail your judge all required paperwork prior to Fair.
This is required for all judges even if they are returning judge and is due JUNE 1ST.

VOLUNTEERS & 4-H LEADERS: All volunteers and leaders who work 4 hours or more qualify for a discounted weekly pass. Volunteer passes are $5. All 4-H leaders and volunteers must be listed on the Volunteers Pass Request form below. This is due back to the office JULY 15TH. If a volunteer is not authorized on your list they will not be permitted to purchase a pass. Authorization can only come from Superintendents directly.

Please be sure to track your volunteer hours on the Volunteer Sign in sheet provided below. The office staff is responsible for reporting these hours to L&I following Fair. This form is due by AUGUST 31ST.

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