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Superintendents

Welcome!

August 17th- 21st, 2021!
 
We are excited to kick off another year of the Grant County Fair! Here you will find all the forms needed to be prepared for the 2021 Fair! If you have any questions please do not hesitate to contact the staff.

We just can't thank you enough for your dedication and support throughout the years. Without the help of our Superintendents, volunteers, and 4-H leaders Fair would not be possible. You all are the backbone of our success and we continue to look forward to the years ahead!

We are looking forward to integrating a new registration system. We anticipate this will help us more efficiently enter results, as well as process and mail out premium checks in a more efficient and accurate manner. But most importantly be more user-friendly for our exhibitors.

Again, please don't hesitate to contact us with any questions!


Becca Martinez
Fairgrounds Coordinator
509-765-3581 Ext. 4614
Cell: 509-237-2971
[email protected]




Superintendents Manual

SUPERINTENDENTS MANUAL: We ask that you please review this manual thoroughly as there have been changes in procedures, forms, and timelines.

EMERGENCY PROCEDURES MANUAL: It is important to keep this in a safe place and readily available to have on hand, should we be faced with an emergency, this manual is where you will locate accident reports, procedures on reporting incidents, and procedures to follow in case of evacuation.

WSDA GUIDELINES: Every two years the Washington State Fairs Commission evaluates county Fairs on how well have officers and management of the fair accomplished their Aims and Purposes, organized their event, maintained their facilities, and used financial resources. This evaluation may be used to determine future funding from the WSDA. Please review these scoring guidelines in an effort to improve our overall evaluation.


Superintendent Forms

Please review the information and complete all forms below.

Superintendent Agreement

New and returning Superintendents and Co- Supers please fill out and submit this agreement as soon as possible.
Please update your contact information so we can ensure that you are in the loop and notified of any correspondence and scheduled meetings or training. Your contact phone number will also be listed in the Exhibitor Guide so this will need to be a phone number that you can best be reached at during Fair.

Click Here

Maintenance & Equipment Requests

Maintenance and equipment requests are due no later than JULY 1ST. The operations department cannot guarantee that your request will be fulfilled if received AFTER the due date.

Submit Here

Ribbons & Supplies

We have a small supply of overstock on hand plus whatever you had leftover from the previous year. If you would like to go through your ribbons and or place an order please reach out to Becca to schedule an appointment. Order forms and a catalog will be provided in the office. Ribbon orders are due by April 30th. Supply orders due by July 1st.

Judges

Judges may register online beginning April 1st at www.gcfairgrounds.com/judges. To log in use code: Judges2021. If your judge does not wish to register online please notify Becca via email and we will mail your judge all required paperwork prior to the Fair. This is required for all judges even if they are returning judges and is due June 1st.

Decorating Budget & Reimbursements

Still Life Exhibit Buildings: Each Still Life Exhibit Building including the 4-H Building has been allotted up to $300 to decorate for Fair. This is on a reimbursement basis. Please coordinate with the Building Superintendent as each department must share the $300 budget amongst the entire building.
All purchases made by the Superintendent must have a receipt to be eligible for reimbursement.
Reimbursement forms are available in the Fair office. Forms including receipts must be submitted to the Fairgrounds Office no later than thirty (30) days from the date of purchase. All reimbursement claims must be signed or payment will not be processed. NO EXCEPTIONS.

Volunteers & 4-H Leaders

All volunteers and leaders who work 4 hours or more qualify for a discounted weekly pass. Volunteer passes are $5. All 4-H leaders and volunteers must be listed on the Volunteer Pass Request form below. This is due back to the office by July 16th. If a volunteer is not on your list they will not be permitted to purchase a pass. Authorization can only come from Superintendents directly.

Please be sure to track your volunteer hours on the Volunteer Sign-in sheet provided below. The office staff is responsible for reporting these hours to L&I following the Fair. This form is due by August 31st.

Give us some feedback! Below is an evaluation form. Let us know how we can improve. Please fill out this form after Fair and return to the Fair Office by August 31st. We value your feedback!
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